Dundee Group Blog

Adding Employees and Supervisors to HandPunch Clocks

HandPunch clocks from Recognition Systems, Inc. are a popular choice with the UNITIME Automated Timekeeping System. Many of our own clients have selected these hand geometry clocks for their Unitime System. There are over 100,000 of these devices in the market today. HandPunch Biometric time clocks scan the size and shape of the employees' hands to verify their identities each time they punch.

In order for employees to punch on a HandPunch clock they must be enrolled on the clock. A clock supervisor is someone that you designate to enroll employees. Note the following instructions can be followed once you have an initial clock supervisor set up and if you haven't changed your password menu. If you're enrolling for the first time or have changed your passwords, touch base with us and we can help.

Adding Clock Supervisors (Individuals who manage the time clock)

The following steps are performed by an existing clock supervisor:

• Press CLEAR and ENTER simultaneously
• Input Badge #
• Scan hand for verification
• Input 4 when prompted for Password and press the Enter button
• Select NO when the display prompts ADD EMPLOYEE
• Select YES when the display prompts ADD SUPERVISOR

The following steps are performed by the new clock supervisor

• Input Badge # and press the Enter button
• Place the right hand in the reader and make sure no indicator lights are lit
• Remove hand when prompted
• Repeat hand scan twice more as prompted
• You will receive a successful enrollment message

Press CLEAR to exit the enrollment menu

Adding Employees

The following steps are performed by an existing clock supervisor:

• Press CLEAR and ENTER simultaneously
• Input Badge #
• Scan hand for verification
• Input 4 when prompted for Password and press the Enter button
• Select YES when the display prompts ADD EMPLOYEE

The following steps are performed by the new employee

• Input Badge # and press the Enter button
• Place the right hand in the reader and make sure no indicator lights are lit
• Remove hand when prompted
• Repeat hand scan twice more as prompted
• You will receive a successful enrollment message

Press CLEAR to exit the enrollment menu

Posted by: Tim Ross

Here's a Tip: Pay Class

Many of our customers use the integration between Sage Abra HRMS and UNITIME to keep their UNITIME system populated with employee information. We suggest making the Pay Class field a required field in your custom Abra panel. If not, you may have employees populated in UNITIME without a Pay Class. You will want to make sure that your HR department knows the proper Pay Class for each employee.

If you have employees that keep generating an Invalid Pay Class exception, be sure to change the field in Sage Abra HRMS if you have Abra to UNITIME integration. Otherwise a UNITIME only change will be overwritten by the still blank field in Abra. Because schedules can override a Pay Class you should also check the employee's schedule. If schedules were created with the blank Pay Class, they will generate an error, even if you later correct the Pay Class on the Time Attendance panel. Simply edit the schedule entries and select the correct Pay Class from the drop down.

FMLA plans in Sage Abra HRMS

Have you setup a rolling 12 month plan in your Sage Abra HRMS?

Rolling 12 month plans are new functionality in Version 7.6. The 12 month rolling period determines an employee's balance of FMLA leave by measuring backwards 365 days from the date the employee starts taking FMLA leave. This is called the 12 month look back period. Each day the calendar moves forward, the 12 month look back period rolls forward one day. Note that the look back period includes the accrued as of date.

You can add your FMLA plan by going to Attendance, Rules, Attendance Plans. Click the Add Button to add a new plan. Give your plan a code and description. For Plan Type select: FMLA. For Plan Year select: Rolling 12-month.

Check out the screen shot below.

Posted by: Julie Brown